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Cobourg Highland Games Seeks CommitteeVolunteers

The Cobourg Highland Games Society is preparing for its 60th Annual Scottish Festival & Highland Games. The Society's mandate is to promote, encourage and support the cultivation and preservation of Scottish culture through related community events and to ensure that neither borders, nor seas, nor time itself denies us of our proud Highland Heritage.

The Society is made up of local volunteers with a variety of interests, backgrounds and talents. We are seeking volunteers for the Cobourg Highland Games Society to fill some key roles for the coming years in order to help ensure this event carries on and secure its success.

Previous experience helping with other events and organizations in the community is an asset however enthusiasm and dedication are the most important qualities.

If you would like to volunteer for one of the following positions, please contact the Cobourg Highland Games Society at info@cobourghighlandgames.ca or please fill out the form below.

Fundraising

  • Coordinates fundraising activities

  • Coordinates and updates emails for Donations for Friends of the Games with existing email database.

  • Looks for and Assists with Grant applications

     Enthusiasm and knowledge of new Fundraising ideas are encouraged

Sponsorships

  • Identifies potential sponsors, both large & small.

  • Solicits & secures sponsorships for events as well as the Cobourg Highland Games.

  • Stays in contact with the Sponsors to ensure they are aware of what is happening at the Highland Games.

  • Meets potential Sponsors and delivers Sponsorship applications.

  • Coordinates picking up the Sponsor Banners and ordering Sponsor signs to be prominently displayed at the Highland Games and are then returned to the Sponsors after the Games.

  • Recognize and Thank the Sponsors after the Games.

     Good Networking skills required with local and regional businesses.

Concessions Assistant (Not a committee position)

  • This position is mainly helping Concessions Manager a few days prior to the Games

  • Marking out where each vendor goes on the field (on Thursday afternoon before Games)

  • Being at the Park on Friday afternoon/evening, and at 6.00am Saturday, to guide vendors to proper locations, and ensure whether their vehicle is permitted in Park.

  • Looking after any special needs vendors may have, and ensuring vendors obey our rules and regulations

     Knowledge of computer spread sheets (and databases if possible)

Ceilidh/Bar Manager

  • Procuring several different Celtic Musical acts for the Friday and Saturday night Ceilidhs

  • Orders Special Occasion Permits and orders and picks up the beer and liquor needed for the bar

  • Orders refrigerated trailer

  • Coordinates with OCEAP re running the bar

  • Keeps tabs on bar stock, and replenishes stock if needed

  • Returns left over beer & liquor, as well as empties for refund 

     

Cobourg Highland Games Other Volunteer Positions

1-3 Months prior to Highland Games

  • Distribute Posters, Rack Cards around Northumberland County and beyond - Peterborough, Lindsay, Oshawa, Brighton, Campbellford, Cobourg and Port Hope

  • Personal vehicle necessary

Days Before, During and After the Festival

Concessions Assistants

  • NEED: 2 Volunteers to work with the Concessions Director

  • Thursday 10am - 12pm: to help measure out and place spots for vendors

  • Friday 10am - 4pm: help Vendors to their spots

  • Saturday 6am - 10am: Help Vendors to their spots, make sure everyone is set-up

  • Able to work with people, familiarity with hydro needs a benefit

Setup & Tear down

  • NEED: 8 Volunteers

  • Friday 9am - 1pm: Assemble Stages heavy lifting required, Personal Cordless Power Drill necessary, Set up refreshment tent

  • Friday 9am - 11am: Put out Directional Signage around Cobourg - need personal vehicle

  • Saturday 6am - 9am: Install Flags on Bleachers, Put up Sponsor Banners, Deliver Tables & Chairs to Dance Area, Heavy Events, Set up Gazebos, Rope off Dancer Gazebo Area

  • Saturday 6pm - 8pm: Disassemble stages and put back in trailer, Take down Flags & Sponsor Banners, Pick up tables & Chairs and place in storage, Pick up Litter

  • Sunday 9am - 4pm: Complete clean up of park.

Thank you for considering volunteering for the Games.

Please email:  info@cobourghighlandgames.ca  Your help in organizing the Games would be very welcome.

Volunteer application form

Thank you for your interest in joining the Cobourg Scottish Festival & Highland Games, as a volunteer.

Please fill out the Application Form below, and when complete, click the "Submit" button at the bottom of the form.

We will get back to you as soon as we can.

As well as the positions listed above, which are Board positions, some of our Managers need assistance to manage their positions. You can volunteer to help them fulfill these duties as a Sub-committee Member, if you don't wish to be a Board member.

As a Sub-committee Member, you can attend Board meetings, and participate in the discussions.

For others who only wish to volunteer to help set up, run and tear down at the Games, please mark all the squares with an "X" at the times you can volunteer before, during and after the Games. Those applying for Board positions need not fill out this area.

Thursday Afternoon

Friday Morning

Friday Afternoon

Friday Evening (till about 11.30pm)

Saturday Morning (6.00am start)

Saturday Afternoon

Saturday Evening (till about 11.30pm)

Sunday Morning till finished, maybe 1.00pm

Please tell us a little bit about your self, such as past volunteer experiences, skills, something you feel we should know about you, or you may ask any questions you would like an answer to

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